Built for landscaping contractors
Job Cost Tracking for Landscaping Companies
Track materials, equipment, and crew hours per job — so you know which contracts are worth keeping.
Sound familiar?
Plant and material costs are easy to underestimate
You quote a job based on last year's prices. Mulch, sod, and plants have gone up 20%. By the time the job is done, your margin has vanished.
Seasonal crew payroll is a mess
Seasonal workers, day labor, and full-time crew all have different rates. Tracking who worked which property on which day takes hours every week.
Maintenance contracts hide bad margins
Monthly maintenance contracts feel like steady income — until you calculate how much crew time each property actually takes and realize half your accounts lose money.
How Punch Ledger helps landscaping contractors
Purpose-built for project-based contractors — not adapted from generic accounting software.
Track mulch, plants, and materials per property
Snap supplier receipts at the nursery or supply house. Assign costs to the specific job or maintenance account. See what each property is really costing you.
Crew scheduling across multiple properties
Assign crew members to specific properties each day. Hours and costs roll into each job's P&L automatically — no timesheet reconciliation.
P&L per contract or per installation job
Whether it's a one-time landscape install or an ongoing maintenance contract, see income vs. cost per project so you know which accounts are worth keeping.
Vendor analytics for your suppliers
See how much you're spending at each nursery and supply house. Track material price trends season over season to sharpen your estimates.
Common questions
Can I track recurring maintenance contracts in Punch Ledger?
Yes. You can set up each maintenance account as a project and log costs each visit. Run the P&L report to see whether each contract is profitable at the end of the month.
How do I track seasonal crew who work different properties each day?
The Plan Work board lets you assign crew members to specific jobs each day. If someone moves between three properties in one day, you can split their hours across each one.
Can I track equipment costs like trailer wear or fuel?
Yes. Equipment costs are recorded as project expenses in the equipment category. You can assign fuel, repairs, and rental costs to the jobs that incurred them.
Is Punch Ledger useful for landscape design and installation jobs?
Absolutely — large installation projects with designs, plant lists, and multi-week timelines are a perfect fit for Punch Ledger's project P&L tracking.
Can I send quotes before starting a job?
Yes. The quote workflow lets you build a detailed quote, send it to the client for approval, and convert it to an invoice when the work is complete — no re-entering data.
Know your numbers on every job
Join landscaping contractors using Punch Ledger to track costs, run payroll, and protect their margins.
Start free — no credit card